Duplicate invoice checks: review the evidence before the payment run
The same supplier PDF arrives by email and through an upload tool. Treat lookalike invoices as exceptions to investigate, and clear each one before payment.
Better records.
Clearer decisions.
Keep the books in order, plan for cash needs and understand reporting changes. Practical guides with worked examples and links to the evidence.
Accounting and finance blog
150 articles
Fixed asset registers: trace each asset from purchase to disposal
In a worked example, a machine sold in March keeps depreciating in the books until December. A register updated from disposal evidence gives finance a way to catch it.
Inventory count differences: explain the gap before approving an adjustment
In a worked count, records expect 100 units and the shelf holds 92. Trace timing, location and missing movements first, then assess damaged stock separately.
MTD for Income Tax: correcting digital records after a quarterly update
Suppose a duplicated £500 expense has already gone to HMRC in a quarterly update. Correct the digital record, then carry the correction through the route that fits its timing.
Payment processor reserves: separate held funds from cash you can spend
In this example, a £10,000 Stripe balance includes £3,000 held in reserve. Track reserve terms, releases, payouts and bank arrival separately before relying on the money.
Prepaid expense schedules: allocate the cost to the months it covers
An annual service paid in September starts in October. Build the schedule from the coverage dates and prove the unexpired balance to the ledger every month.
Supplier statement reconciliation: explain each difference before paying
In this worked example, a supplier's statement shows 7,600 owed and your ledger 6,400. Trace each gap to an invoice, credit or payment before posting or paying.
US employee expense advances: close each one with evidence or a return
Suppose a $1,000 travel advance leaves $150 unexplained. Under an otherwise accountable plan, timely substantiation or return decides whether that excess enters payroll.
13-week cash forecast: planning for customers who pay late
Build a 13-week cash forecast from the dates customers actually pay, then test what one late receipt does to your lowest balance.
AI in accounting: what a 2026 study shows about human review
A transaction-coding experiment found better average accuracy with AI and a risk of following weaker suggestions. Use its findings to design a measured pilot.
Ecommerce payout reconciliation: from gross sales to bank deposits
Trace processed payments, refunds, fees and unsettled balances to each bank payout, with a worked example and a note on US Form 1099-K.
How to reconcile a bank account: timing differences, errors and what to record
A worked bank reconciliation that shows how to check the inputs, match transactions and tell a missing book entry from a payment that has not cleared.